Takings Summary
Takings Summary
This option is used to enquire and report on the total value of sales in the Sales section for a specified period broken down by financial account and payment type.
You can access this option by selecting Reports > Sales > Takings Summary from the main menu or by clicking the Reports button in the Sales section and selecting Takings Summary.
The Takings Summary report displays the totals of sales invoices and credit notes. It breaks the totals down by financial account which are displayed as rows. It then breaks them down by payment type, or more specifically by bank account, which are displayed as columns. The totals for each bank account is displayed at the bottom of the list and the totals for each financial account are displayed on the right-most column.
On the left hand side of the Takings Summary you have the range panel which is common to all reporting options in Avanti. This is where you specify the criteria for the information you want to calculated and included in the report. When you have defined the criteria you want you can hide this panel to expand the width of the transaction list by clicking the split-panel bar displayed between the range panel and the data. You can click the split-panel bar again to show the range panel.
Date Range
Select the range of dates that you want to calculate sales transactions into the report. The Date From box defaults to the Start Date For Report Range setting in Company Preferences. The Date To box will always default to today's date (or the date you sign-in to the software with). All sales transactions dated outside this date range will be excluded from the report calculations. Use the drop-down buttons at the side of the date boxes or press Alt+DownArrow on your keyboard to select a date from a pop-up calendar.
Customer
Select the range of customers you want calculate sales transactions into the report for. The customer range settings are always defaulted to the first and last customer references. Use the Look-Up icon (magnifying glass) in each box to find the customer you want.
Include VAT Values
This setting is used to decide if the values calculated are VAT inclusive or VAT exclusive. This box is ticked by default. Untick this box if you just want the net transactions values to be included in the calculations for the report.
The toolbar at the top of the window is used to print, email or export a PDF for the report as explained below :
Click the Print button to produce the Takings Summary report. By default this will show an on-screen preview for you to view the report and you can print it from the Preview window. If you prefer that the software send reports directly to the printer when selecting a Print option then you will need to change the Preview All Reports Before Printing setting in the Reports & Documents page in Company Preferences. See Company Preferences for more information.
Click the Email button to send an email to a specified recipient with a PDF document of the report attached to it. Once the report is produced you will be given an email window to enter the recipient's email address and the message you want to send with the report. See the Sending Emails page for more information.
Click the PDF button to export a PDF document of the report. Once the report is produced you will be given an export window which enables you to make settings about how you want the PDF document exported and whether you want to open it after it has been exported. You can then select where you want to save it and to save it under a specific file name. See the Exporting PDF Documents for more information.
Export
Click the Export button to export the report in the format of your choice. You will be given a menu of export options to select the format you want to export the report in. See Exporting Reports for more information.
Refresh
Click the Refresh button to refresh the list with information which may have changed elsewhere in the system since you opened the Takings Summary option. You can also refresh the data in the list by pressing the F5 button on your keyboard when the list is selected.